Executive DutiesPresident
  • Chairs all executive and committee meetings, providing at least one week's notice.
  • Chairs the annual general meeting (AGM) as required by the constitution.
  • Appoints committee chairs and special dance coordinators, ensuring responsibilities are clearly communicated.
  • Keeps members informed about club activities and broader square dance events.
  • Prepares and delivers announcements at club dances.
  • Holds keys to the dance hall and Women's Institute Hall (where decorations are stored).
  • Co-signs checks with the Treasurer.
  • Purchases gifts for the caller and taw, as deemed appropriate by the executive.
Vice-President
  • Assumes all presidential duties in the President's absence.
  • Assists the President as needed.
  • Organizes the "Couple of the Year" election and orders the corresponding plaque for presentation at the AGM.
  • Arranges and publicizes the AGM venue and preparation setup.
  • Ensures the club banner is displayed at appropriate events.
Secretary
  • Records and distributes minutes for all meetings (executive, committee, and AGM).
  • Manages club correspondence and ensures appropriate distribution.
  • Attends all meetings and maintains accurate records.
Treasurer
  • Maintains a club account at a recognized financial institution.
  • Collects and deposits dance fees and committee funds.
  • Pays approved expenditures and provides financial reports for meetings.
  • Submits fees to relevant associations and prepares year-end financial statements.
Past President
  • Acts as a resource for the executive, sharing operational experience.
  • Oversees nominations for the executive at the AGM.
  • Assumes additional duties as requested.

Executive Committee DutiesMembership
  • Registers new members and collects dues.
  • Maintains and updates membership records.
  • Recognizes long-term members and coordinates with regional associations to acknowledge milestones.
Delegates to LVIWSRDA
  • Attends regional association meetings and represents the club.
  • Votes on motions and reports outcomes to the club.
Visitations
  • Plans and organizes club visits to other clubs, including banner activities.
  • Notifies members of upcoming visitations and coordinates with host clubs.
Phoning/Roster
  • Manages the phoning committee to relay club news and reminders.
  • Prepares dance season schedules for hosts, kitchen crews, and cleanup crews.
Cross Trail News Correspondent
  • Submits club updates and event details to the Cross Trail News.
Chatter Patter Newsletter Editor
  • Publishes the club newsletter, soliciting and editing content from members.
Hearts and Flowers
  • Sends cards to members experiencing illness, grief, or hospitalization.
Kitchen
  • Maintains necessary supplies for all dances.
Colwood Hall Representative
  • Liaises with the Colwood Hall Advisory Committee and oversees hall-related issues.
Historian
  • Catalogues club records, photographs, and event details for historical reference.
Photographer
  • Captures photos at club events and provides them to the Historian.
Webmaster
  • Maintains and updates the club's website.
Special Dance Coordinator
  • Plans special events, including food, decorations, and entertainment.
  • Adheres to a $75 budget unless additional funds are approved by the executive.
President's Draw
  • Manages draw tickets and oversees the accounting of funds.
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