Policy and Procedures Relating to the Personal Information Protection Act (PIPA)
Purpose:
The Frontier Twirlers Square Dance Club (hereinafter “FT”) is an organization subject to the Personal Information Protection Act of British Columbia (hereinafter “the Act”). This policy outlines the practices, policies, and procedures adopted by FT to ensure compliance with the Act.
The Act mandates that the handling of personal information must align with what a reasonable person would consider appropriate under the circumstances. These policies and procedures support FT’s mission to facilitate Square and Round Dancing activities and related functions for its members.
Information CollectedThe FT limits the collection of personal information to what is necessary for its operations. The following details are collected for each member:
a) First Name and Surname
b) Home Address
c) Home Telephone Number
d) Year Joined
e) Email Address (optional)
f) Day and Month of Birth (optional)
g) Nickname (optional)
No additional information is deemed relevant for the Club’s operations.
Uses of Information CollectedThe collected information will be used only for the purposes outlined below:
a) Communication: To facilitate communication with members by officers and executives regarding club operations, dances, and other events.
b) Registration: To register members with organizations that promote Square and Round Dancing at regional, provincial, and national levels.
c) Insurance: To obtain third-party insurance coverage for accidents or injuries at Square and Round Dances.
d) Cross Trail News: To register members with the Cross Trail News, a publication providing information for Square and Round Dancers on Vancouver Island.
e) Membership Directory:
This policy ensures transparency and alignment with the Personal Information Protection Act, balancing operational needs with members' privacy rights.
The Frontier Twirlers Square Dance Club (hereinafter “FT”) is an organization subject to the Personal Information Protection Act of British Columbia (hereinafter “the Act”). This policy outlines the practices, policies, and procedures adopted by FT to ensure compliance with the Act.
The Act mandates that the handling of personal information must align with what a reasonable person would consider appropriate under the circumstances. These policies and procedures support FT’s mission to facilitate Square and Round Dancing activities and related functions for its members.
Information CollectedThe FT limits the collection of personal information to what is necessary for its operations. The following details are collected for each member:
a) First Name and Surname
b) Home Address
c) Home Telephone Number
d) Year Joined
e) Email Address (optional)
f) Day and Month of Birth (optional)
g) Nickname (optional)
No additional information is deemed relevant for the Club’s operations.
Uses of Information CollectedThe collected information will be used only for the purposes outlined below:
a) Communication: To facilitate communication with members by officers and executives regarding club operations, dances, and other events.
b) Registration: To register members with organizations that promote Square and Round Dancing at regional, provincial, and national levels.
c) Insurance: To obtain third-party insurance coverage for accidents or injuries at Square and Round Dances.
d) Cross Trail News: To register members with the Cross Trail News, a publication providing information for Square and Round Dancers on Vancouver Island.
e) Membership Directory:
- A membership list, including names, addresses, phone numbers, and email addresses (if provided), may be shared with club members for personal (non-commercial) purposes.
- Members may request in writing to limit their information to first name and surname or first name and initial. This limited information will still be available to Executive Officers for operational purposes (as outlined in points a) and c)).
f) Additional Purposes: Any other uses as explicitly approved by the member from time to time.
This policy ensures transparency and alignment with the Personal Information Protection Act, balancing operational needs with members' privacy rights.
