Policy and Procedures relating to the
Personal Information Protection Act.
Purpose
The Frontier Twirlers Square Dance Club (hereinafter “the FT”) is an organization which is subject to the Personal Information Protection Act of the Province of British Columbia (hereinafter the Act”). This statement sets forth the practice, policies and procedures which the FT shall follow to ensure its compliance with the Act.
The Act requires that these shall be what a reasonable person would consider appropriate for the circumstances. The practice, policies and procedures are those which enable the FT to fulfill its objects to enable its members to enjoy Square and Round Dancing and attend functions related to those objects.
Information Collected
The information collected for each member shall be limited to the following:
a) First Name and Surname
b) Home Address
c) Home Telephone Number
d) Year Joined
e) e-mail address (optional)
f) Day and Month of Birth (optional)
g) Nickname (optional)
No other information is deemed relevant for the proper functioning of the Club.
Use made of Information Collected
On adoption and until further notice, the following are the uses to which the information shall be put:
a) Communication with members by the officers and executives of matters relative to the
operation of the club, of its dances and/or other functions;
b) Registering members as required with organizations promoting Square and Round Dancing at Regional, Provincial and National Levels;
c) Permitting Third Party Insurance coverage to be obtained covering accident or injury at Square and Round Dances.
d) Registering members with the publishers of Cross Trail News, an information booklet published several times annually for the benefit of Square and Round Dancers on Vancouver Island;
e) Publishing a list containing Name, Address, Phone and E-mail contact information (if provided), which shall be available to all club members for the purpose of permitting them to contact each other for personal reasons (i.e. NOT commercial, professional, soliciting or similar). A member may request in writing that no information other than his/her first name and surname or first name and initial be included in the Name and Address List, provided that it may be may be made available to the Executive Officers for the purposes set forth in paragraphs a) and c) above;
f) For such other purposes as may be approved by' a member from time to time.
Personal Information Protection Act.
Purpose
The Frontier Twirlers Square Dance Club (hereinafter “the FT”) is an organization which is subject to the Personal Information Protection Act of the Province of British Columbia (hereinafter the Act”). This statement sets forth the practice, policies and procedures which the FT shall follow to ensure its compliance with the Act.
The Act requires that these shall be what a reasonable person would consider appropriate for the circumstances. The practice, policies and procedures are those which enable the FT to fulfill its objects to enable its members to enjoy Square and Round Dancing and attend functions related to those objects.
Information Collected
The information collected for each member shall be limited to the following:
a) First Name and Surname
b) Home Address
c) Home Telephone Number
d) Year Joined
e) e-mail address (optional)
f) Day and Month of Birth (optional)
g) Nickname (optional)
No other information is deemed relevant for the proper functioning of the Club.
Use made of Information Collected
On adoption and until further notice, the following are the uses to which the information shall be put:
a) Communication with members by the officers and executives of matters relative to the
operation of the club, of its dances and/or other functions;
b) Registering members as required with organizations promoting Square and Round Dancing at Regional, Provincial and National Levels;
c) Permitting Third Party Insurance coverage to be obtained covering accident or injury at Square and Round Dances.
d) Registering members with the publishers of Cross Trail News, an information booklet published several times annually for the benefit of Square and Round Dancers on Vancouver Island;
e) Publishing a list containing Name, Address, Phone and E-mail contact information (if provided), which shall be available to all club members for the purpose of permitting them to contact each other for personal reasons (i.e. NOT commercial, professional, soliciting or similar). A member may request in writing that no information other than his/her first name and surname or first name and initial be included in the Name and Address List, provided that it may be may be made available to the Executive Officers for the purposes set forth in paragraphs a) and c) above;
f) For such other purposes as may be approved by' a member from time to time.
